Objective: To leverage AI technologies to enhance efficiency and creativity in tasks without replacing the need for human insight.
Practical Application: Users should integrate AI in idea generation, content summarization, and drafting processes. This includes using AI to refine brainstorming sessions and accelerate the drafting phase of report writing, ensuring that the final output benefits from human expertise and AI efficiency.
Some possible ways a user could use AI tools in an academic setting include:
- (General) Generate summaries of papers, articles, or books relevant to their topic of interest, and use the summaries to identify key points, gaps, or questions to explore further.
- (General) Generate outlines or drafts of reports, essays, or presentations based on a given prompt, and use the generated content as a starting point for editing, revising, and adding their own insights and arguments.
- (General) Generate multiple versions of titles, hypotheses, or research questions for projects, and use the options to select the most interesting, original, or feasible ones.
- (General) Generate feedback or suggestions for improving their writing style, clarity, or coherence, and use the feedback to refine their language and expression.
- (General) Generate visualizations, charts, or graphs to illustrate their data, findings, or results, and use the visualizations to enhance their communication and presentation skills.
- (HR) Generate job descriptions, recruitment ads, or interview questions based on the job qualifications and skills for different positions, and use the generated options to attract and select the best candidates.
- (HR) Generate performance reviews, feedback, or recognition messages based on the employees’ achievements, goals, or challenges, and use the feedback to motivate and support the staff’s professional development.
- (Business office) Generate budget proposals, expense reports, or invoices based on the financial data, goals, and constraints, and review them for correctness, completeness, and compliance.
- (Office Manager) Generate draft emails, memos, or newsletters based on the main points, recipients, and tone of the message, and edit them for accuracy, clarity, and style.
Specific examples
- Using Microsoft’s Word’s built-in Copilot to summarize a document.
- Using Microsoft’s Word’s built-in Copilot to generate an outline from the current document.
- Using Microsoft’s Copilot feature during a Team’s meeting to summarize the meeting and provide action items for the attendees.
- Use Microsoft Copilot within Microsoft Word to reference a job description saved in the users OneDrive folder, to create an engaging job ad.
- Open a template in Microsoft word that needs to be filled out with a candidate’s information. Ask Microsoft’s Copilot to fill out the template with candidates information that is contained in their CV, referencing the CV stored on OneDrive.
Outcome: The goal is to foster an environment where AI serves as a collaborator, not a substitute, enhancing the quality and efficiency of work.
Guidelines for Users
- AI as a Supportive Tool