Working Groups

Purpose and Scope

The purpose of the Gen AI Solutions Hub working groups is to collaboratively explore and define the strategic, operational, and ethical dimensions of generative artificial intelligence (AI) related to one of three areas:

  • Use of Generative AI in Teaching and Learning (Leads: Tawnya Means and Jamie Nelson)
  • Use of Generative AI in Research (Lead: Patty Jones)
  • Use of Generative AI in Administrative Operations (Lead: Dan Harmon)

 The groups will concentrate on delivering on the key goals of the Solutions Hub:

  • Continue to identify and provide campus use cases and best practices for the application of Generative AI in teaching and learning, research, and administrative operations.
  • Review and make recommendations for campus policies related to Generative AI.
  • Evaluate Generative AI tools for enterprise use on campus.
  • Provide information about Generative AI resources and opportunities to the campus via the genai.illinois.edu website.
  • Advise the CIO and Provost on campus investment strategies related to Generative AI infrastructure, vended tools, internal development, training, and support.
  • Sponsor campus training workshops and collaboration events related to Generative AI.
  • Coordinate, foster and engage campus communities of practice focused on the use of Generative AI, specifically in the domains of teaching and learning, research, and administrative operations.

 The groups will keep the following front of mind during their discussions and in their recommendations:

  • Data privacy
  • Security/risk management
  • Accessibility
  • Cost, feasibility, and scalability
  • Ethics (including academic integrity)

Membership and Structure

Each working group shall consist of members drawn from the Solutions Hub and various departments and disciplines across the campus, ensuring a diverse range of perspectives and expertise. Members will be appointed based on their experience, interest in generative AI, and potential contribution to the group’s objectives.

Responsibilities

Members of each working group are responsible for:

  • Actively participating in meetings and discussions.
  • Conducting research and analysis pertinent to their group’s focus area.
  • Developing and presenting findings and recommendations to the broader Generative AI Solutions Hub.
  • Collaborating with other working groups to ensure a cohesive approach to generative AI at the institution.

Meetings and Communication

  • Regular meetings will be held to generate the deliverables.
  • Meeting agendas and minutes will be circulated among the members in advance and post-meeting, respectively.
  • Working groups will communicate asynchronously via Teams channels in between meetings.

Reporting and Evaluation

Each group will report their progress to the leadership of the Generative AI Solutions Hub on a monthly basis.